NeoEHS- Environmental, Health and Safety Software for Port and Maritime Industries

We specialize in providing comprehensive Health, Safety, and Environmental (HSE) software solutions tailored for the port and maritime industries. Our platform is designed to help you manage safety, compliance, and operational risks efficiently, ensuring a secure and productive work environment.

Key Features

Hazard Identification

  • Identification of hazards
  • Handling hazardous cargo
  • Operating heavy machinery near water
  • Recognizing unsafe acts and conditions
  • Assign responsibility with targeted date
  • Corrective actions and followup

Risk Assessment & Control

  • Comprehensive risk assessments
  • Cargo loading/unloading
  • Vessel docking
  • Port construction projects
  • Risk control measures to mitigate identified risks
  • Job Safety Analysis (JSA)

Incident Management

  • Streamlined reporting and investigation
  • Incident Types - Cargo spills, Equipment malfunctions, Mooring and docking accidents, vessel collisions, oil spills, etc.
  • Root cause analysis- Fishbone, 5 Why Analysis
  • Corrective and preventive actions (CAPA)
  • Management approval workflow
  • Action Tracking

Inspections

  • Daily, Monthly and weekly inspections
  • Remedial action assignment & Approval workflow
  • Inspection report generation

    • Port specific checklists

  • Jetty Inspection
  • Container Yard Inspection
  • Warehouse Inspection
  • Vessel Inspection
  • Boat audit
  • Port Terminal Inspection
  • Crane and Lifting Equipment Inspection

Permit to Work

  • PTW for high-risk works
  • Working at heights on cranes
  • Diving operations PTW
  • Surface penetration PTW
  • Gas test certificate
  • Confined space PTW
  • Isolation PTW
  • Hot work PTW
  • Road block PTW
  • Real-time status tracking
  • Approval workflows as per existing standard operating procedure(SOP)

Machinery Management

  • Maintenance scheduling & Fault reporting
  • Fault reporting
  • Action assignments
  • Recording machinery audit and inspection
  • Integration with inventory systems for spare parts management
  • Machinery Compliance certification and procedures

    • Machinery Categories

  • Forklifts
  • Cranes
  • Conveyor belts

Port Security Access Control

  • Management of access to restricts
  • Implementation of biometric, RFID, QR code access cards
  • Separate access for employees, contractors, and visitors
  • Secure sensitive zones segregation
  • Blacklisting

Chemical Management

  • Inventory and safe handling procedures
  • Fuel, lubricants, and cleaning agents.
  • Compliance with international maritime dangerous goods (IMDG) regulations.
  • Chemical registry & Threshold limit and alerts

Waste Management

  • Tracking and disposal
  • Categories such as hazardous and nonhazardous waste
  • Waste stock management
  • Implementation of recycling programs and compliance with environmental regulations and wast card management

Solutions for the Port, Harbour and Ship

Employee Management

  • Centralized Platform to Manage Employee Data
  • Employee Registrations from Excel Sheets (Bulk Import Feature)
  • Employee Login Access Control
  • Management of Employee Licenses and Certifications
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Contractor Management

  • Contractor Registration (Bulk Import Functionality)
  • Contractor Login Access Control
  • Comprehensive Management of Contractor Insurance and License Details
  • Tracking Contractor Competency for Permit to Work (PTW) Applications
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Hazard Identification, Risk Assessment & Risk Control (HIRARC)

  • Centralized Hazard Library with Existing Controls
  • Identify and Record Hazards with Ease
  • Instant Email Notifications
  • Administrative Control to Direct Actions to Appropriate Departments by Category
  • Tracking of Hazard Identification Status, Timelines, Progress, and Completion
  • Comprehensive Risk Analysis and Assessment Tools
  • Implementation of Safety Control Measures for Risk Mitigation
  • Regular Review and Updating of Hazard Information
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Incident Management

  • User-Friendly maritime Port Incident Reporting System with Support for Documents, Photos, and Video Attachments.
  • Automatic Email Notifications to Relevant Personnel for Immediate Awareness.
  • Detailed Recording of Incident Investigations.
  • Injured body parts tracking.
  • Documentation of Review Committee Findings.
  • Development and Documentation of Response Action Plans.
  • Tracking System for Response Actions to Ensure Timely Implementation.
  • Closure of Investigations with Comprehensive Reports.
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Permit To Work Management

  • Streamlined digital application process for requesting work permits, accessible via mobile and desktop platforms for port & maritime safety.
  • Customizable approval workflows are tailored to port-specific requirements, involving relevant personnel and departments.
  • Categorization of permit types such as hot work, confined space entry, electrical work, working at heights, diving permit, and Hotwork Permit.
  • Mandatory risk assessments as part of the permit application process, identifying potential hazards and mitigation measures.
  • Integration of risk mitigation plans into the permit to ensure all safety measures are in place before work commences.
  • Tools for scheduling work activities to avoid conflicts and ensure efficient use of resources.
  • Coordination of permit-approved work with ongoing port operations to minimize disruption and enhance safety.
  • We can manage the e permit system for marine services company in an effortless way.
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HSSE Inspection

  • Check for any structural damages, cracks, or wear and tear in the jetty.
  • Inspect for slippery surfaces, algae growth, or debris that could pose hazards in the maritime company.
  • Inspect stacking practices to ensure containers are securely and safely stacked.
  • Ensure proper storage and handling of hazardous materials within the container yard.
  • Check fire alarms, extinguishers, and sprinkler systems.
  • Inspect security systems, including CCTV, alarms, and access controls.
  • Check the condition of mooring lines, anchors, and bollards.
  • Verify that safety drills are conducted regularly and documented.
  • HSSE inspections per IMO standards ensure maritime safety.
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Guard Tour System

  • Set Location Points
  • Creation of QR Codes for Each Location.
  • Generation of Reports for Employee Entry and Exit at Each Location of port.
  • Ensure maritime security.
  • Managing guard tour system will be more helpful in international marine industry.
  • Guard performance matrix is used to track all the maritime organizations information.
  • Scheduling tours in marine shipping can be seamless.
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Port Security Access

  • Add Vehicle Details
  • Application Process for Port Security Access (PSA)
  • Implementation of QR Code Scanning for Entry and Exit at Port
  • Monitoring Vehicle Access Within the Port Premises
  • QR Code Scanning for Entry Within the Port Area to manage the maritime services
  • Reporting System for Detailed Tracking of Vehicle Admission and Exit at Various Locations to ensure maritime safety and security
  • We can make the security access in a efficient way in terms of port and shipping management.
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Action Tracking & Action Registry(ATAR)

  • Track actions required to address and resolve incidents that occur within the port, ensuring timely and effective response.
  • Monitor and document actions taken to comply with local, national, and international maritime regulations and standards.
  • Register and track the completion of maintenance and repair tasks for port infrastructure, equipment, and vessels.
  • Record and follow up on actions needed to address environmental concerns, such as oil spills, waste disposal, and emissions control.
  • Record actions aimed at improving operational efficiency, such as optimizing cargo handling processes, reducing turnaround times, and implementing new technologies.
  • Track the implementation of risk mitigation strategies identified during risk assessments to enhance overall port safety and security.
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Machinery Management

  • Maintain a comprehensive inventory of all port machinery, including cranes, forklifts, loaders, and tugs.
  • Track and schedule regular maintenance for port machinery to prevent breakdowns and ensure operational efficiency.
  • Document inspection results for machinery, including routine checks and detailed inspections.
  • Record and monitor machinery repairs, including parts replaced, costs, and downtime.
  • Monitor the performance of machinery to identify inefficiencies or issues that may require attention.
  • Ensure all machinery complies with safety regulations and standards, including the installation of safety guards and emergency stop buttons.
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Chemical Management

  • Maintain a detailed inventory of all chemicals used and stored at the port, including quantities and storage locations.
  • Ensure that Safety Data Sheets are available and accessible for all chemicals, and that they are up-to-date.
  • Verify that chemicals are stored in appropriate conditions, including temperature control, ventilation, and containment measures.
  • Ensure that all chemicals are clearly labeled with their contents, hazards, and handling instructions. Use standardized signage to indicate chemical storage areas.
  • Implement and monitor proper handling procedures for chemicals to minimize risks during transfer, use, and disposal.
  • Provide and enforce the use of appropriate PPE for personnel handling or working near chemicals, such as gloves, goggles, and respirators.
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Waste Management

  • Identify and categorize different types of waste generated at the port, including hazardous waste, general waste, and recyclables.
  • Implement procedures for segregating waste at the source to ensure proper handling, recycling, and disposal.
  • Provide designated storage areas for different types of waste, ensuring they are properly labeled, secured, and equipped to handle the waste safely.
  • Develop specific procedures for handling, storing, and disposing of hazardous waste, including compliance with regulations and safety measures.
  • Manage contracts with licensed waste disposal and recycling companies to ensure proper disposal and compliance with regulations.
  • Maintain records of waste generation, storage, transportation, and disposal, including documentation for regulatory compliance.
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